This website and the services we provide are not intended for children and we do not knowingly collect data relating to children.
Who we are
MB Partners Limited is registered in England and Wales under company number 06945477 and we are the data controller of the personal data described in this Policy. Our registered address is 1 St Georges Road, Wimbledon, London, United Kingdom, SW19 4DR and our data protection manager can be contacted at firstname.lastname@example.org
Third Party Links
Our website may include links to third-party websites of our partners and to social media sites. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their security or their management of your personal data. We encourage you to visit their privacy policies to understand how your personal data may be collected and used.
How do we get your information
We collect information about you from the following sources:
Directly from you
From your employer when you are nominated to attend an event
From your employer when you are nominated to participate in the Partner Agreement
From our other MBP Partners
When you enter our competitions or prize draws
From our website when you visit or when you open our emails (see Cookies section)
What personal data we process and why
Information related to your employment
We collect and use the following information to carry out the contract we have with you directly or with your employer:
Personal contact details including:
Business email address
Business contact telephone numbers (landline and mobile)
Social Media Profile links
Job Title, position and office location
Involvement with charitable organisations
We use this information to:
Perform analysis to identify appropriate potential business contacts from within our MBP partner group
Provide your contact details to other members of our MBP partner group to facilitate introductions
Compile event delegate nominations and arrange invitations
Coordinate and manage events
Coordinating and providing you with discounts, offers and events from other members of MBP’s partner group
Information relating to your health and other special category data
We may need to collect information about any health conditions, your access requirements and dietary needs when you attend our events. This information may be passed to our venue locations and catering partners to help us ensure your wellbeing and to meet your specific needs.
We will only process this information with your explicit consent.
Information related to events
We may need to collect information such as your driving licence details or passport information in order to ensure you are entitled to participate in event activities or to arrange travel and accommodation related to events.
Information related to Surveys
We conduct surveys for the purposes of reviewing our services in order to improve our delivery.
The data collected from surveys is managed using Survey Monkey. You can read their Privacy notice here.
The data is only available to a small number of our team who are responsible for running or administrating the particular survey.
Most survey questions require quantitative responses (for example Agree, Disagree), however some free text boxes are included. We would advise you not to share identifiable information about yourself in these boxes if you wish to remain anonymous. When appropriate we will also provide you with additional privacy information regarding specific surveys.
As you interact with our website, we may automatically collect technical data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. Cookies are small data files which are placed on your computer or hand held device when you visit certain pages on websites. Cookies can't harm your computer. All data we receive from cookies is in anonymous form and does not directly identify you. We may also receive technical data about you if you visit other websites employing our cookies.
A list of the cookies in use on our website is below:
We use indicators called pixels or web beacons in our emails which tell us whether you have opened and ‘clicked through’ our email, how long you spent reading it and how many times you opened it, as well as technical information which may include your IP address, email and web browser software you used and device identifiers. This information is used to help us to improve our future email communications.Web Beacons: Pages of the Web Site and our emails may contain small electronic files known as web beacons (also referred but not limited to clear gifs. pixel tags and single-pixel gifs).
Lawful basis for processing your personal data
Depending on the processing activity, we rely on the following lawful basis for processing your personal data under the GDPR:
Article 6(1)(b) which relates to processing necessary for the performance of a contract.
Article 6(1)(f) for the purposes of our legitimate interest.
Article 6(1)(c) so we can comply with our legal obligations.
Article 6(1)(d) in order to protect your vital interests or those of another person.
Where we are processing your personal data for the purpose of event management and you do not provide the required data to us we will be unable to complete your registration and confirm your attendance.
Special category data
Where the information we process is special category data, for example information relating to access requirements or food allergies, the additional bases for processing that we rely on are:
Article 9 (1)(a) where you have provided your explicit consent to the processing
Article 9(2)(c) to protect your vital interests where you are incapable of giving your consent.
How long we keep your personal data
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, for example the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process the data and the applicable legal requirements.
In some circumstances we may anonymise your Personal Data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
We may share your information with third parties in certain circumstances:
When we are legally obliged to do so, for example under a court order.
With government agencies such as HMRC, regulators or other authorities who require reporting of processing activities in certain circumstances.
With our legal advisors and/or insurance companies, bankers and auditors who provide us with services.
With our service providers and advisors such as external auditors and banks.
With organisations with whom we may consider entering into commercial transactions, for example mergers and acquisitions or with a view to selling certain parts of our business.
With clubs, associations and other organisations for business and/or professional purposes, for example to manage professional memberships.
With relevant suppliers such as event locations and catering partners.
With our service providers including:
Monday.com - our project management platform
Wix - our website platform which is hosted on Amazon Web Services
Xero - our accounting and financial management software
MailChimp - we use Mailchimp to send our marketing email communications and to manage press releases
We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
We have contracts in place with our service providers (data processors) which restrict the processing of your personal data to that which we instruct, specifies that an appropriate level of security is in place to protect the data and prevents the use of your personal data for their own purposes.
Transfers of personal data
Some of our service providers are based outside the United Kingdom or the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data to a ‘third country’.
Whenever we transfer your personal data to a third country, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
The European Commission has deemed that the country provides an adequate level of protection for personal data.
Specific contracts which have been approved by the European Commission which provide personal data the same levels of protection it has in Europe.
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
Your rights in relation to our processing
As an individual you have certain rights regarding our processing of your personal data, including a right to lodge a complaint about the processing we undertake with the Information Commissioner (www.ico.org.uk), who is responsible for oversight and enforcement of data protection laws.
You are not required to pay any charge for exercising your rights. We may refuse to comply with a subject access request or, alternatively, may charge a reasonable fee if the request is clearly unfounded, repetitive or excessive.
We may need to request specific information from you to help us confirm your identity and ensure your right to exercise any of your rights. This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it.
We have one month to respond to you, except when the request is complex in nature, in which case we can extend this by two months.
Should you wish to exercise any of your rights you can contact : email@example.com
Please include information about the right you wish to exercise. If your request concerns erasure, correction, restriction or objection please provide details of the information. You do not have to, but it would be helpful if you could describe the information you wish to receive if your request is for access to your data.
Your right of access
You have the right to ask us for copies of your personal information. This right always applies. There are some exemptions, which means you may not always receive all the information we process.
Your right to rectification
You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. This right always applies.
Your right to erasure
You have the right to ask us to erase your personal information in certain circumstances. This is also known as the ‘right to be forgotten’.
You also have the right to ask us to delete or remove your Personal Data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law.
Please note that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Your right to restriction of processing
You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to object to processing
You have the right to object to processing if we are relying on a legitimate interest to carry out the processing if you feel it impacts on your fundamental rights and freedoms.. We do not have to stop the processing if we (or one of our partners) have strong and legitimate reasons to continue using your data.
You also have the right to object where we are processing your personal data for direct marketing purposes. Any marketing content we send to you will include an option to unsubscribe from the receiving further contact.
Your right to data portability
This only applies to information you have given us. You have the right to ask that we transfer the information you gave us to another organisation, or give it to you. The right only applies if we are processing information based on your consent or under, or in talks about entering into a contract and the processing is automated.
Information related to CCTV
We operate CCTV in our offices for the purpose of crime crime prevention and security of our employees and visitors.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They may only access data on our instructions and are subject to contractual confidentiality agreements.
Review of this policy
This policy was last updated in January 2021. Any changes we make to the way in which we process your personal data will be reflected in updates to this policy. In the event of significant changes or ‘one-off’ processing events we will take action to inform you directly.